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Separate event-driven and recurring duties
Some duties arise every month or year; others follow a change of address, board, ownership, bank account, activity or employee status. Maintain one calendar that assigns an owner, evidence and escalation route to each obligation.
Keep evidence with the deadline
A filed declaration is only one part of compliance. Preserve approvals, source documents, payment evidence, signed resolutions, delivery confirmations and the final submitted version. This makes management review and authority responses faster.